Travelling to the EU and the European Travel Information & Authorisation System (ETIAS)

Aim of this page

This page looks at travelling to the EU using the European Travel Information and Authorisation System (ETIAS).

Why is this important?

At the end of 2018, the EU Commission confirmed that UK citizens will need approval via the European Travel Information and Authorisation System (ETIAS) to travel to the EU following Brexit.

The latest advice from the agency responsible for the roll-out of ETIAS is that it will become operational in mid 2025 and until then, EU citizens and UK nationals will be able to travel freely with a passport and identity card.

The application process

ETIAS will be an automated IT system created to facilitate easy border crossings for those wishing to travel from the UK to the Schengen states. It will also be used as a way of identifying any individual who may be considered a security risk.

The application form will probably take about 10 minutes to complete and will cost approximately £6.30. It will need to be completed by all travellers between the ages of 18 and 70 and has to be done online.

Each applicant will be asked to provide a range of personal details, including:

• Name, date and place of birth, gender, current nationality, names of applicants parents;
• Other names or nationalities, if any;
• Passport details;
• Home address;
• Email address and telephone number if available;
• Education (primary, secondary, higher or none);
• Current occupation selected from a pre-determined list;
• Details of the Member State being visited.

In addition, you will also be asked the following questions:

1. Have you been convicted of any criminal offence listed in the Annex (see below) over the previous 15 years and in the case of terrorist offences, over the previous 25 years, and if so when and in which country?
2. Have you stayed in a specific war or conflict zone over the previous 10 years and if so, the reason for your stay?
3. Have you been subject to any decision requiring you to leave the territory of a Member State or have you been subject to any return decision issue over the previous 10 years?

If your criminal record falls outside of the scope of the question (for example, an arson conviction from 20 years ago, a caution, or a recent conviction for theft), then you can answer ‘No’ and your criminal record shouldn’t be a barrier.

If your criminal record falls within the scope of the question, you will need to answer ‘Yes’ to the above question and you will then be required to provide answers to an additional set of pre-determined questions on the application form by selecting from a pre-determined list of answers. So far, we haven’t had sight of these questions.

Step 1 – The automatic process

Applications will be automatically processed by the ETIAS Central System which will have access to your application file together with any other linked application files and any ‘hits’ (namely questions 1-3 above) triggered during the automated processing. The ETIAS Central Unit will verify whether the data recorded in your application file corresponds to one or more of the following:

• Specific risk indicators relating to security, illegal immigration or high epidemic risks;
• Data present in the ETIAS Central System, including the ETIAS watch-list;
• Data present in one of the EU information systems that are consulted;
• Europol data;
• Data present in the Interpol, Stolen and Lost Travel Documents and Travel Documents Associated with Notices databases.

We expect most people with criminal records will only need to go through the automatic process, because their conviction will be older, not serious enough or not of the type of offence covered, and so will be able to answer ‘No’ to the 3 questions above. This will mean that their application will be automatically approved.

Step 2 – The manual process

Where the automated process reports one or more ‘hits’ your application will be passed to the ETIAS National Unit for manual processing. The National Unit will be responsible for assessing the risk you pose based on your criminal record, security, illegal immigration etc. They will then:

1. issue you with a travel authority
2. refuse your travel authority

The results of the assessment and the justification behind the decision to issue or refuse a travel authorisation will be recorded in the application file by the staff member performing the risk assessment.

Where the National Unit deem the information you’ve provided to be insufficient to enable it to make a decision you may be asked to provide further information/documentation. In exceptional circumstances and as a last resort, if serious doubts remain regarding information or documentation provided by you, the National Unit may invite you to an interview in your country of residence. You will be told in advance which elements of your application will be addressed by the interviewer.

More information

1. For practical self-help information – More information on travel can be found here.
2. To discuss this issue with others – Read and share your experiences on our online forum.