Aim of this page

The aim of this page is to look at ways of dealing with gaps in your employment history that have come about as a result of your criminal record. This may be by understanding what to put in your CV or how you explain at interview.

This page forms part of our information on disclosing to employers.

Why is this important?

Many people with a criminal record have gaps in their CV that came about because of their criminal record. It’s important to know the best ways of addressing the issue and landing yourself a job offer.

Introduction

Having a gap in your CV may seem like a real stumbling block when you’re seeking a new job. However, if approached in the right way, these gaps needn’t be a hindrance and may present you with the opportunity to look at your existing CV and give it a complete overhaul.

Dealing with career gaps in a written application

When preparing your CV or completing an application form, it may be tempting to ignore breaks in your career, in the hope that potential employers won’t notice them. However, recruiters view applications carefully and may disregard your application straight away if your CV is full of unexplained gaps.

If the gap is a result of being in prison or losing your job as a result of a conviction, then the good news is you don’t need to state this explicitly in your application. This is your chance to sell yourself – highlight the positives and leave out the negatives.

How should I set out my CV?

When considering your CV, try to avoid using the standard chronological listings of job dates and previous employers. This format will draw more attention to gaps in your work history or limited work experience. Instead, use a functional CV format which highlights your abilities and skills for the job you’re applying for. Remember not just to focus on what you’ve done in the past but what you’re looking to do in the future. An example of a functional CV is set out below.

Although a functional CV is less common, it’s generally used by applicants who are looking for a career change. Therefore, don’t view it as something that will stand out in a negative way. The National Careers Service website has examples of different CV styles.

How can I explain short gaps?

If the gap in your employment history is short and sandwiched between longer periods of employment, you can often deflect attention by giving the dates of employment in years rather than months. For example 2002-2006, rather than January 2002 – October 2006.

How can I explain bigger gaps?

If there is a bigger gap in your career, maybe as a result of a prison sentence, then don’t try to conceal the gap but instead use it to show how you spent your time constructively and developed new qualities to bring to the workplace. This may not mean saying that you’ve been in prison, but it does mean explaining what you did at the time. Things that you might have done which can boost your CV include training courses you completed, new skills you’ve learnt, volunteering you’ve done or projects of your own that you’ve carried out. These will all demonstrate how you have occupied your time effectively.

You could explain gaps by stating that you were ‘unavailable for work’. It’s important to bear in mind however that an employer will probably ask you to explain what you mean by this if you’re invited to an interview. If you’re going to explain it in this way, you should plan in advance how you would answer this type of question.

If you really want to address the gaps in your written application, then do so in a covering letter rather than in your CV. Read our guidance on when and how to disclose for more details.

Explaining career gaps during an interview

If you know that you’re going to discuss the gaps in your CV during an interview, think carefully about the questions an interviewer might ask.

Remember, good interviewers will have been trained to look for gaps in CV’s. They will probably go through your CV or application form and will want to know about the gaps. Resist the temptation to lie as it’s fairly easy for organisations to verify whether the information you’ve given is true.

When you’re providing details of the gaps in your CV, avoid lengthy explanations that will cast you in a bad light. If you’ve had a long gap in your employment history then it’s going to be particularly important that you can explain really well why you’re the best candidate for the job. Fairly or unfairly, employers will worry about hiring anybody coming back to the workplace after a long time off. Technology and processes change quickly and your challenge will be to show that you have been keeping up to date with new developments, this might have been by reading trade journals, doing courses etc.

Also bear in mind that this might be the first time they find out about your criminal record. Prepare your answers so that you can talk about your criminal record in the most positive way possible. We have tips on disclosing your criminal record in person

Dealing with a career gap if your conviction is spent

If your conviction is now spent, then having to explain a gap in your employment history might result in you inadvertently disclosing your spent conviction.

The Rehabilitation of Offenders Act allows you to withhold information which relates to ‘circumstances ancillary to a spent conviction’. You could therefore decide to hold back any information which might lead to your having to disclose your spent conviction but you can’t lie to hide the gaps in your career. You’ll need to think carefully about what you say as many employers will seek to clarify what you tell them. Also, if you think that an employer may find out about the conviction in some other way, you may choose to tell them, even though legally you don’t need to. For further information see here.

Personal experiences

The personal stories below have been posted on theRecord, our online magazine.

Discuss with others

Read and share your experiences on our online forum

Key sections include:

• Disclosing your criminal record

Useful links

Below you will find links to useful websites relating to this page. More specific details (including addresses and telephone numbers) of some of the organisations listed below can be found here.

• National Careers Service

More information

1. For practical information – More information on disclosing to employers
2. To read personal stories – You can read stories about this posted on theRecord, our online magazine, under the tag looking for (and keeping) employment
3. To discuss this issue with others – Read and share your experiences on our online forum
4. Questions –If you have any questions about this, you can contact our helpline.

Get involved

Help us to add value to this information. You can:

1. Comment on this page (below)
2. Send your feedback directly to us
3. Discuss your views and experiences with other on our online forum
4. Share your personal story by contributing to our online magazine, theRecord

Aim of this information

This page sets out the types of criminal record checks that can be conducted by employers, the type of information that can be disclosed on each check and what convictions can be disclosed.

This information forms part of our disclosing to employers section.

Why is this important?

When you are applying for a job it’s important to know as much information as possible about the type of criminal record check that an employer may do. You can then make an informed decision as to whether you need to disclose your conviction or not.

By understanding the types of checks that are available to employers and what information is disclosed, you are less likely to either under or over disclose your criminal record. 

The main types of criminal record checks for employers

There are four types of criminal record check for employment purposes, basic, standard, enhanced and enhanced with barred list.

What criminal record checks disclose

For each conviction/caution disclosed, the certificate will state the court/police area, date of conviction/caution, offence and sentence/disposal. It will only disclose factual information, it does not give a description or account of the circumstances surrounding the conviction.

Information for all checks are taken from the Police National Computer (PNC). The only exceptions to this applies to some information on enhanced checks. “Police Intelligence”, comes from local police records and “barring list” information, comes from the Disclosure and Barring Service (DBS).

How many checks are carried out each year?

Overall, approximately 5.8 million criminal record checks are carried out each year (see further explanation below). Of these, roughly:

• 28% are basic checks
• 5% are standard checks
• 67% are enhanced checks

What proportion of checks disclose criminal records?

The proportion of checks which disclose some type of information relating to cautions/convictions is roughly:

• 1.67% of basic checks disclose unspent convictions
• 5.62% of standard and enhanced checks disclose convictions/cautions

More information

1. For practical self-help information – More information is available on our disclosing to employers and understanding your criminal record sections
2. Questions – If you have any questions about this, you can contact our helpline

Get involved

Help us to add value to this information.  You can:

• Comment on this information (below)
• Send your feedback directly to us
• Discuss your views and experiences with others on our online forum 
• Share your personal story by contributing to our online magazine, theRecord 

Aim of this information

Basic DBS checks can legally be carried out by any employer or voluntary organisation as part of their recruitment process. They may also be required if you need to make an insurance claim.

This information sets out what will be disclosed on a basic DBS check and how you can apply for one. This information forms part of our disclosing to employers section.

Why is this important?

If you’re applying for jobs which may require a basic DBS check, it’s important that you know what will be included on the certificate. This will ensure that you disclose accurately what you’re legally obliged to disclose, while helping to make sure you don’t over disclose.

Types of roles that commonly require a basic DBS check

Any role that is covered by the Rehabilitation of Offenders Act can request a basic DBS check, for example supermarkets, delivery companies and warehouse roles.

What will be disclosed on a basic DBS check

A basic DBS check will disclose any convictions which are unspent. To find out whether your conviction is currently unspent, you can use our disclosure calculator. 

If you do have unspent convictions,  the basic DBS check will give details of the date of conviction, the name of the court you appeared in, the offence committed, the date of the offence and the sentence received.

What will not be disclosed on a basic DBS check

Basic DBS checks do not disclose any convictions which are spent, cautions, fixed penalty notices or allegations.

How to know whether your convictions are spent

This is worked out by the Rehabilitation of Offenders Act 1974 – see the table below.

For more information, see our information on the Rehabilitation of Offenders Act or visit our disclosure calculator.

How you can apply for a basic DBS check

You or an employer on your behalf (and with your consent), can apply for a basic DBS check. It costs £18 and is issued by the Disclosure and Barring Service who will send it to you, unless you choose for it to be sent to the employer. It normally takes about 14 days to receive the certificate. If all of your convictions are spent, the certificate will come back ‘blank’.

Find out the contact details of Disclosure and Barring Service.

More information

1. For practical self-help information – Further information can be found on our :
   1. disclosing to employers section
   2. understanding your criminal record section
   3. Rehabilitation of Offenders Act 1974 section
   4. or visit our disclosure calculator to work out whether your conviction is spent
2. To discuss this issue with others – Read and share your experiences on our online forum.
3. Questions – If you have any questions about this, you can contact our helpline.

Get involved

Help us to add value to this information. You can:

1. Comment on this information (below)
2. Send your feedback directly to us
3. Discuss your views and experiences with others on our  online forum
4. Share your personal story by contributing to our online magazine, theRecord